III. General information on data processing
1. Scope of personal data processing
In general, the GFZ on behalf of the ICDP only processes personal data collected from users insofar as this is necessary to provide a functional website with the relevant content and services. As a rule, personal data provided by users is only processed with the respective user's consent. Exceptions apply in cases where the user’s prior consent cannot be obtained on factual grounds and statutory regulations permit the processing of personal data.
2. Legal basis for the processing of personal data
Art. 6 no. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis when the ICDP obtains a data subject's consent to the processing of his/her personal data.
Art. 6 no. 1 lit. b GDPR serves as the legal basis when processing personal data for the performance of a contract to which the data subject is a party. The same applies to any processing measures that are required if steps are to be taken before entering into a contract.
Art. 6 no. 1 lit. c GDPR serves as the legal basis when the processing of personal data is necessary for compliance with a legal obligation to which the ICDP is subject.
Art. 6 no. 1 lit. f GDPR serves as the legal basis when processing is necessary to safeguard the legitimate interests of the ICDP or a third party, and provided these legitimate interests are not outweighed by the data subject’s interests and fundamental rights and freedoms.
3. Data erasure and storage period
The data subject's personal data is erased or blocked as soon as the purpose for which it was stored ceases to apply. Personal data may also be stored if so specified by European or national legislators in EU regulations, laws or other provisions to which the data controller is subject. In such instances, personal data is blocked or erased when a retention period specified in any of the above-named legislation expires, unless it has to be retained for longer in order to conclude or execute a contract.