Contact Form and Email

VI. Contact form and e-mail contact

1. Description and scope of data processing
The ICDP website contains a contact form that can be used to contact the ICDP Operational Support Group electronically. If a user makes use of this function, the data entered into the form is sent to ICDP and stored. If you wish to use this contact form, we need your name and e-mail address. Other information such as telephone numbers can be provided, but this is not essential.

The following additional data is stored at the time you send us your message:

- see IV. 1. Information in the web server’s log files

Alternatively, you can contact us using the e-mail address provided. In this case, the personal data transmitted with the user’s e-mail is stored.

Data collected in this context is not forwarded to any third parties. It is used solely to process the correspondence.

2. Legal basis for data processing

Art. 6 no. 1 lit. a GDPR serves as the legal basis for processing data when the user’s consent has been obtained. The legal basis for processing data transmitted when sending an e-mail is Art. 6 par. 1 lit. f GDPR. If an e-mail is sent with the intention of concluding a contract, Art. 6 no. 1 lit. b GDPR constitutes an additional legal basis for the processing of this data.

3. Purpose of data processing
ICDP maintains an internal database of project participants and stakeholders. We use it to send yearly news to these persons. The newsletter might contain announcements for training courses, and new publications of ICDP's periodical "Scientific Drilling".

Personal data entered into the input mask is processed solely for the purpose of dealing with the correspondence with the user. This also constitutes the necessary legitimate interest in processing the data collected when contact is made by e-mail.

The other personal data processed during the transmission process (see IV. 1. Information in the web server’s log files) serves to prevent improper use of the contact form and safeguard the security of the information technology systems.

4. Storage period
The data is erased as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of personal data entered into the contact form's input mask and personal data sent by e-mail, this is the case when the correspondence with the user is terminated. The correspondence is deemed to have been terminated when it can be inferred from the circumstances that the facts in question have been clarified once and for all.

5. Right to object and right to erasure

The user has the right to withdraw his/her consent to the processing of personal data at any time. If the user contacts us by e-mail, he/she can object to the storage of his/her personal data at any time. It will no longer be possible to continue the correspondence in such a case.

In this instance, all personal data stored during the correspondence will be erased.